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Brightly Data Share – FAQs
What is Brightly Data Share?
Brightly Data Share is a data delivery solution that provides automated, structured access to your Brightly CMMS data, updated as frequently as every 30 minutes. It helps teams get accurate, clean data by leveraging database views into BI tools like Power BI, Tableau, or Excel without manual exports.
How does Data Cloud Data Sharing work?
The data is stored in a secure cloud data warehouse, enabling authorised users to query and extract data using BI platforms such as Power BI, Tableau, and Excel. The service is designed for read-only access and does not permit modification of data in the source applications.
What are the main features of Brightly Data Share?
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Automated, near real-time data delivery.
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Pre-built, analytics-ready data views for key domains like assets, work orders, and parts.
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Seamless integration with BI and data platforms (e.g., Power BI, Tableau, Snowflake).
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Elimination of manual data export tasks through automated refresh cycles.
Who can benefit from using Brightly Data Share?
It is ideal for teams across manufacturing, education, government, and other sectors that use Brightly products for asset and facilities management and depend on operational data to drive informed decisions.
How is Data Share different from the Connector Tool?
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Data Share is designed for reporting, analytics, and integration with data lakes and BI tools.
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The Connector Tool is built for simple CSV imports/exports between Asset Essentials and other internal systems.
Data Share supports near real-time data, structured datasets, and enterprise-grade integrations. The Connector Tool is local, batch-based, and limited to basic file exchanges.
Who is Data Share for?
It’s ideal for:
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BI & analytics teams who need fast, clean, structured data.
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Operations & finance teams looking to align KPIs across departments.
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Data science teams building predictive or AI models.
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Any enterprise looking to eliminate manual exports and accelerate insights.
What kind of data can I access with Data Share?
Users can access operational insights, improve data quality, and accelerate data-driven decisions across their organization.
You can access structured views of key datasets like:
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Work Orders
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Assets
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Parts & Inventory
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Purchase Orders
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Compliance data
These views are cleaned and organized—ready for dashboards, reports, or AI/ML projects.
How often is the data updated?
With the Enterprise tier, data can refresh every 30 minutes. This allows for near real-time reporting across teams and systems.
What tools does Data Share work with?
Data Share integrates with:
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Power BI
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Tableau
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Excel
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Snowflake
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Redshift
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Microsoft SQL Server
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And other data lakes hosted on Azure or AWS
Do I need to be a developer to use Data Share?
No. Data Share provides pre-built data views, so your BI or reporting teams don’t need to write complex queries or manage database joins. It’s designed to work right out of the box.
Can I write or update data in my applications through this feature?
No. Data Cloud Data Sharing only allows users to read and extract data for analysis or reporting purposes.
Is Data Share secure?
Yes. Data Share uses role-based access controls, audit logs, and follows best practices for data privacy and compliance. It’s built for organizations with strict IT and security requirements. Data connections are read-only and designed to prevent unauthorised changes. Brightly supports users in the setup and management of their access to ensure data is protected.
Can I combine data from different Brightly products?
Yes. Data Cloud Data Sharing supports combining data across multiple domains for richer analytics.
What are the different levels of Data Share?
Brightly Data Share is available in tiers, from a “Base” tier for straightforward integration to an “Enterprise Plus” tier with advanced analytics capabilities.
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Base: Basic data export functionality.
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Enterprise: 30-minute refresh, core operational datasets.
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Enterprise Plus: Adds deeper historical data and support for advanced use cases like AI/ML and change analysis.
Will more data become available in the future?
Brightly is continuously enhancing its data sharing capabilities. Additional data domains may be added as needs evolve.
Where can I get support?
Brightly provides documentation and assistance for configuring access and utilizing Data Cloud Data Sharing effectively. Please reach out to us through regular support channels for any kind of support.